Event Planning

Ceremony Coordination Planning Package

The Ceremony Coordination Planning Package is for the total DIY couples.  This package allows you to create your own vision start to finish but still get the flawless ceremony that is essential to your big day.

| Coordination begins: day of wedding |

Package Price From: $350

This Package Includes:

– 1 meeting in person to discuss ceremony timeline, line-up and other small details

Wedding Day
– Distribute bouquets, pin corsages to bridal party, attendants and family members
– Help ensure ceremony site is decorated as planned
– Assist with line-up of the wedding processional including grandparents, parents and the bridal party
– Will cue the ceremony musicians and direct individuals involved in the ceremony processional
– Assist with any ceremony traditions/ extras you’d like to participate in (ex: open double doors for grand entrance, etc.)
– After ceremony, move small detail and decor items to the reception location if needed or bring them inside to be packed away

Month of Planning Package

The Almost There Package is for the couple who has completed their planning (or will) and is looking for a Wedding Day Coordinator to execute their vision.  This package will allow our couples and their families to relax and enjoy the big day.

| Coordination begins: 1 month out |

Package Price From: $600

This Package Includes:

– 2 meetings in person- first meeting, initial timeline meeting.  Second meeting, venue walk through and final timeline meeting
– Unlimited contact via email.  Phone meetings available by appointment too
– Final vendor management- we will coordinate with all contracted wedding vendors and confirm their arrival times and services booked 1 week prior
– Attendance and coordination at the wedding rehearsal

Wedding Day
– Greet wedding vendors and be point of contact the day of your wedding.
– Distribute bouquets, pin corsages to bridal party, attendants and family members
– Act as ‘go-to’ person for vendors and wedding party
-Communicate with all vendors for proper placement and timing of services.
-Help ensure ceremony and reception sites are decorated as planned
-Set up guest book, unity candle, programs, favors, place cards, etc.
-Manage timing of events for the Bride and Groom, wedding party, vendors and guests
-Complete wedding management and day-of-execution for up to 8hrs
+ everything included in the ceremony coordination package

Partial Wedding Planning Package

The Partial Wedding Planning Package is designed for couples who need assistance with the wedding planning but still want to book and coordinate with their vendors directly as well as handle all of their own paper materials.

| Coordination begins: up to 6 months out |

Package Price From: $3000

This Package Includes:

– Complimentary 1-hour consultation to discuss and design budget.
– Wedding Day design guidance in areas you still have left to complete.
– Vendor referrals
– Personalized timeline of scheduled wedding events
– Contact and confirm all hired vendors and distribute wedding agendas to each vendor
– Unlimited contact via email.  Phone meetings available by appointment too.
– Rehearsal coordination at venue (2-hours)
– Walk-though of reception location (Belle, Charm, or Chapel) to ensure all little details are meet
– Plan and confirm venue and ceremony sites are as per floor plans

Wedding Day
– Coordinator, Sam, on-site the entire wedding day
– Oversee vendor set-up and breakdown
– Distribute bouquets, pin corsages to bridal party, attendants and family members
– Distribute final payment and gratuity to vendors
– Ensure timing is kept
– Set up guest book, unity candle, programs, favors, place cards, etc.
– Coordinate first look with photographer (when needed)
– Assist and direct with ceremony processional and recessional
– Facilitate wedding ceremony, properly line up the processional, cue the music, officiant and bridal party when to start
– Dealing with any unforeseen hiccups
– Coordinate with guests from ceremony to cocktail and reception
– Coordinate with vendors during reception to ensure a flawless execution of the timeline
– Coordinate with DJ, photographer & videographer throughout the reception
– After reception, will help box up all personal items, assist family members with gifts
– Oversee the break down and clean-up of all vendors
+ everything included in the month of and ceremony planning packages.

Full Wedding Planning Package

The Full Wedding Planning Package is our all-inclusive.  It is exactly as it sounds-absolutely everything you’ll need.  This service is catered to busy couples who want their ideal wedding but may not have the time to plan and execute their vision or the couples who simply doesn’t want the stress of planning their own wedding.

| Coordination begins: as soon as venue booking |

Package Price From: $4000

This Package Includes:

– Wedding planning timeline preparation and creating a wedding checklist
– Establishing priorities, developing and tracking the budget
– Ceremony and Reception venue location
– Vendor recommendations, negotiations and bookings
– Contract review
– Creation and execution of design and scheme
– Assistance in ordering save-the-dates, wedding invitations and all printed materials
– RSVP management
– Coordinating accommodations
– Assisting with marriage license
– Etiquette information
– General advice and consultation
– Unlimited meetings, emails, and phone calls (within office hours) and coordination time
– Attendance at vendor meetings
– Confirming all details with the appropriate vendors prior to the wedding

Wedding Day
– Directing the ceremony processional
– Coordinating and assisting with the set-up of the ceremony and reception
– Set-up of the wedding accessories such as; guest book, place cards, favors, etc.
– Distribute bouquets, pin corsages to bridal party, attendants and family members
– Acting as the point of contact for all vendors
– Assistant the family, wedding party and guests as needed
– Distributing final payment and gratuity to vendors
– Dealing with any unforeseen hiccups
– Oversee the breakdown of the ceremony/ reception
– Unlimited time on-site with your planner, Sam, allowing you to enjoy every moment of your wedding day without any worry of background detail
+ everything included in the partial, month of, and ceremony planning packages.

a la carte services

add these services to any of the packages
customized rates

– Hotel accommodations
– Total room block coordination
– Tuxedo and rental item returns (local only)
– Rehearsal dinner design and coordination (at one of The Southern Venues locations)
– Guest welcome bags and delivery
– Farewell brunch
– Wedding invitation RSVP management
– Bridal shower RSVP management
– Custom stationary (invite design- any type of invite; bridal shower, rehearsal, etc.
RSVP addressing, favor tags, menu, programs, table numbers, etc.)

Please note that a Assistant Coordinator is required is wedding guest count is over 200 or if there is multiple wedding ceremonies.  Additional fees will apply.

Major holiday weddings and major holiday wedding weekends will incur an additional 10% package fee.  This terms apply to events booked the same weekend as or on; Easter, July 4, Thanksgiving, Christmas Eve, Christmas Day, New Year’s Eve and New Year’s Day.

50% deposit with signed contract to reserve your date.  Remaining balance is to be paid 30 days prior to wedding date.